Provider Requirements |
Steps to Implementation |
---|---|
1. Complete & Sign a COVID Vaccination Provider Agreement |
NYC Department of Health and Mental Hygiene COVID-19 Vaccination Program Letter and Provider Agreement. |
2. Obtaining the Vaccine |
Providers will order COVID-19 vaccine through CIR. Orders will be reviewed and approved by NYS DOH and shipped directly from the vaccine manufacturer or CDC distributor. When vaccine is available, providers will monitor vaccine inventory; enter doses administered and/or perform data exchange (uploading and downloading data) between the provider’s electronic health system and CIR; enter vaccine returns and wastage; and generate reports for internal review |
3. Storage & Handling including Temperature Monitoring |
Cold Chain must be maintained; staff training on storage & handling is essential; reliable storage and temperature monitoring required at beginning & end of each day; review & follow Standard Operating Procedures (SOPs). Designate a primary Vaccine Coordinator; responsibilities include: ordering vaccines, assuring proper storage, documenting inventory, setting up temperature monitoring and logging at beginning of each day, remove expired vaccines. Temperature Monitoring Devices are required. Dormitory style refrigerators are not acceptable for storage. |
4. Reporting Requirements Upon Administration to Patients |
Provide patient with a Vaccination Information Statement prior to receiving the vaccine paper or laminated copy acceptable. Educate patient, vaccinate and document in medical record. |
5. Vaccine Adverse Event Reporting System (VAERS) |
Providers must report any adverse reaction to the vaccine. |
6. Provider Reimbursement |
Payment Allowances and Effective Dates for COVID-19 Vaccines and their Administration |
COVID-19 Vaccine Reference guide for Providers
10/18/2021